The 3 biggest developments in Microsoft Teams Rooms

You’ll likely recognise this situation. You start a meeting and, somewhere in the back of your mind, there’s a degree of uncertainty. Will everything work as it should today?

Many organisations are still running Microsoft Teams Rooms that were deployed several years ago. On paper, everything works. But in practice, you start to see things shift. Updates fall behind. Devices become less responsive. And with every meeting, the chance increases that something won’t run smoothly.

I regularly speak with IT managers who say: “We know we need to do something, but where do we start?”

It’s a logical question. After all, a lot is happening in the Teams Rooms landscape right now.

In this article, our colleague Patrique Petit, Microsoft 365 Specialist at AVEX, walks you through the three most important developments currently shaping Teams Rooms:

1. Lifecycle management of your existing Teams Rooms
2. MDEP as a new platform and what it changes at the foundation of your Teams Rooms
3. How AI is changing the meeting room, including technically

“The first generation of meeting rooms is reaching the end of its lifecycle. At the same time, a lot of new developments are coming together.” Patrique Petit Microsoft Office 365 Specialist

After reading this article, you’ll have a clear understanding of these developments and how to avoid making decisions today that you’ll regret tomorrow.

What’s happening in meeting rooms right now?

Many organisations have deployed their meeting rooms in phases. Different locations. Different moments in time. Different suppliers.

The result is often easy to spot:

• Rooms that behave differently from one another
• Users who don’t know what to expect
• IT or facilities teams constantly stepping in to help

That creates uncertainty, especially if you’re responsible for keeping these spaces operational.

At the same time, three major developments are converging. It’s this combination that makes today’s decisions both more complex and more important.

Why you should look at these developments together

What we often see is organisations treating these topics as separate discussions. Lifecycle management as a technical issue. MDEP as an IT decision. AI as something for later.

But it’s the connection between them that really matters.

• Lifecycle management forces you to take action
• MDEP determines what your new environment looks like
• AI shapes how your users will collaborate in the future

When you look at these developments as a whole, you’re able to make decisions that last longer and deliver greater value. More importantly, you avoid having to start all over again in a few years’ time.

What this means for you

The question isn’t whether you’ll have to deal with these developments. The question is when.

If you continue with your current environment, pressure will gradually increase. Small disruptions. More management effort. Less confidence in the technology. If you decide to modernise, you’ll want to get it right the first time. That’s where the challenge lies. And it’s also where the opportunity lies.

Every day, we help organisations create future-proof meeting environments. Not by looking at technology in isolation, but by considering the complete picture, from platform choices to everyday user experience. So your meeting rooms do exactly what they’re supposed to do. Without uncertainty. Without hassle.

We’ll explore these topics in more detail

In the next articles in this series, we’ll take a closer look at each topic:

When lifecycle management becomes a real challenge and how to recognise the signs

1. What MDEP changes within your IT environment in practical terms
2. How AI works in the meeting room, including the technical side
3. Working on a meeting room refresh? Or unsure where to begin?

This is the perfect time to start that conversation.

AVEX is a certified Microsoft Teams Rooms partner

At AVEX, we help organisations make the right choices in a landscape full of possibilities.

AVEX is a certified Microsoft Teams Rooms partner. That means we don’t just supply and install hardware. We advise on the right configuration for every room, integrate Microsoft Teams Rooms into the existing IT environment and ensure everything works together seamlessly.

We work with a range of Microsoft-certified manufacturers, including Cisco, Crestron, HP Poly, Jabra, Lenovo, Logitech, Shure and Yealink. Our experience as a Microsoft specialist means we have extensive expertise in Teams integrations.